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2.3 Subscription Details

The Program Profile page also contains details about your AEPSi subscription. That information includes:

• Number of Licenses: The number of child records purchased for your subscription. 
• Current Number of Active Children: The current number of active child records in your AEPSi account. This number will be updated whenever a new child record is created, as well as when a child record is archived or deleted.
• Current Number of Archived Children: The current number of archived child records in your AEPSi account. This number will also be updated whenever a child record is archived, or when an archived child record is deleted.
• Number of Deleted Children: The number of child records that have been deleted throughout your subscription period. Only children in which an assessment has been created will be included.
• Subscription Renewal Date: The date when it is time to renew your subscription. Well in advance of this date, you or the responsible party will want to contact Customer Service to renew your subscription.
• Subscription Start Date: The start date of your AEPSi subscription
• Account Status: Your account status will display as either active, expired, inactive, or locked. For more information about account status, see Section 2.4.2, Account Status.

• Your Program’s Enterprise ID: If your program is part of a larger Enterprise group, your Enterprise ID Number will be displayed here.

• Last Child Import:  The date and file type of the last child imported into your program from another source.
• Renewal Alert Emailed: The date the last email was sent to your program’s administrator(s)to notify you that it is time to renew your subscription.
• Easy IEP Export: If your program as opted to have access to the Easy IEP Export feature –found under the Program Reports page of your My Reports section—this field will read “enabled.”

2.3.1 Account Status

Below is a brief description of the possible values for account status:

• Active: Your account is active and functional.
• Expired: Your subscription date has expired and it is now time to renew your subscription. All users still have access to your AEPSi account, but you must renew your subscription immediately.
• Inactive: You have cancelled your AEPSi account. Users will no longer be able to access your account.
• Locked: Your AEPSi account has been locked, and users are unable to access the account. When an account is locked, it means that payment for subscription renewal is past due. Once the subscription has been renewed, the account will be made active again and users will be able to access the account.

2.3.2 Subscription Alert Messages

The AEPSi system will provide the following alert messages:

• Number of Children: When the number of current active children exceeds the number of child licenses by more than 20%, you will receive an alert message. Your program may receive an invoice to pay for those additional child records at that time, or the additional child records may be reconciled when it is time to renew your subscription.  
• Subscription Renewal Date: You will receive an alert message 90, 60, and 30 days before it is time to renew your subscription.

Note: Exceeding your number of child licenses purchased will not result in losing access or functionality of the site.

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See also

2.1 Navigating the Program Administration
2.2 Program Profile
2.4 Custom Fields
2.5 Broadcast Messages