Contents
 Welcome
 Provider User Manual
    1 Introduction
       1.1 About AEPSi
       1.2 About the User Manual
    2 Login Page
       2.1 Log In
       2.2 Forgotten Username/Password
    3 My Profile
       3.1 Adding or Editing My Profile
    4 My AEPSi
       4.1 My Children
       4.2 Calendar
       4.3 What's New?
       4.4 Messages
       4.5 Assessments in Progress
       4.6 My Reports
    5 My Children
       5.1 Add a New Child
    6 Child Summary
       6.1 Child/Caregiver Profiles
       6.2 Recent Activity
       6.3 Child Calendar
       6.4 Recent Assessments and Reports
    7 Child Journal
       7.1 Add/Edit/Delete a Child Journal Entry
    8 Child Team
    9 Child Assessments
       9.1 Creating a New CODRF
       9.2 CODRF Summary Page
       9.3 Filling in a CODRF
       9.4 View/Print/Edit/Delete/Export  a  CODRF
       9.5 Copy Over Scores
       9.6 Customized CODRFs
       9.7 Child Outcomes Summary Form (COS) Form
    10 Family Report
       10.1 Entering a New Family Report
       10.2 Sections of the Family Report
       10.3 Viewing/Printing/Editing/Deleting the Family Report
    11 Child Reports
       11.1 Score Summary
       11.2 Graphed Scores
       11.3 Child Progress Record
       11.4 Provider Notes
       11.5 IFSP/IEP Summary
       11.6 Eligibility Cutoff Scores
       11.7 Present Level of Functioning
       11.8 Running Reports in Spanish
       11.9 Create Custom Child Report
    12 My Groups
       12.1 Creating a Group
       12.2 Creating a New Group Journal Entry
    13 My Calendar
    14 My Reports
       14.1 Child Reports
       14.2 Provider/Class Reports
       14.3 About OSEP Reporting
    15 My Toolkit
    16 Help
 Administrator User Manual
    1 Introduction
       1.1 Welcome to AEPSi
       1.2 About the Admin User's Manual
    2 Managing Your AEPSi Account
       2.1 Navigating the Program Administration
       2.2 Program Profile
       2.3 Subscription Details
       2.4 Custom Fields
       2.5 Broadcast Messages
    3 Managing Users
       3.1 Roles and Rights Management
       3.2 Manage Administrators
       3.3 Manage Reviewers
       3.4 Manage Providers
       3.5 Assigning a User Dual Roles
    4 Managing Your Children
       4.1 Creating a Child Record
       4.2 Managing a Child's Team
       4.3 Archiving/Deleting a Child Record
    5 My Reports
       5.1 Child Reports
       5.2 Class/Program Reports
       5.3 About OSEP Reporting
    6 Exporting Data
       6.1 Export Child Data
       6.2 Export Program Data
    7 Support and Training
       7.1 Password Management
       7.2 Technical Support
       7.3 My Toolkit
       7.4 On-Line Help and Support
       7.5 Training
       7.6 Contact Information
 Tutorials
 Downloads and Resources
    OSEP Reporting
    Quick Reference Guides
    AEPS Author Papers
    AEPS Blank Forms
 FAQs
    AEPS-Related
    Accountability and OSEP Child Outcomes Reporting
    Standards and Alignments
    Eligibility
    Research
    Features of AEPSi
    Group Assessment
    Technical Capabilities
    General
    Training and Support
    Costs and Ordering
 Glossary


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Home > Administrator User Manual > 4 Managing Your Children > 4.3 Archiving/Deleting a Child Record

4.3 Archiving/Deleting a Child Record

Once a child no longer needs an active record (e.g., the child has moved out of town, the child has aged out of the program), there are two options: archiving the child data or deleting the child record.

Archiving a child record means Providers will no longer be able to create, edit, or view assessments, journal entries, or child reports and will not be able to edit the child profile. However, all information relating to a child record will remain in the system and can be viewed and included in class and aggregate reports (including OSEP reports).

When a child record is deleted, all assessment data, reports, journal entries, and so forth, will be removed and the child’s data will not be included in any class, program, or aggregate reports. It is recommended that before deleting a child record, you export that child’s data first. (See Section 6 on exporting data.)


4.3.1 Archive Child Record

To archive a child record, go to the "Active Children" section of your Manage Children page and check the boxes next to the child or children whom you would like to archive under the "Archive" column. You also have the option to select the "Select/Deselect All" link to select all child records.

Then click the Update List button.

The child records you have archived will now appear on the "Archived Children" section of you Manage Children page.





4.3.2 Reactivate an Archived Child Record

To reactivate an archived child record, select the "Archived Children" link on the Manage Children page. Either locate the child's name on the list of children, or use the search function at the top of the page. 

Check the box(es) next to the child(ren) you would like to reactivate under the "Reactivate" column. You also have the option to select the "Select/Deselect All" link to select all child records.

Click the Update List button. 

The child records you have reactivated will now be in the "Active Children" section of your Manage Children page.  



4.3.3 Deleting a Child Record

To delete a child record, check the box(es) next to the child(ren) you would like to delete under the "Delete" column of either the "Active Children" or "Archived Children" sections of the Manage Children page. You also have the option to select the "Select/Deselect All" link to select all child records.

Click the Update List button. 

The child records you have deleted will be completely erased from your account and no longer accessible.  
















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See also

4.1 Creating a Child Record
4.2 Managing a Child's Team