To add a child, click the Add a New Child button (these are located on multiple pages throughout the system). You will be taken to the Child Profile page where you will be prompted to fill in information regarding the child and his or her family or caregiver(s).
5.1.1 Adding a Child Profile
When adding a new child, fill in the child information (required fields are indicated with a red arrow):
The administrator(s) of your program may create additional custom fields on the profile page to be completed.
In order for a child to be included in OSEP Reporting, there are four required fields that must be completed:
- Include in OSEP Reporting: Select "yes" if the child will be included in OSEP reporting. If the child will not be included in OSEP Reporting, select "no" for OSEP Participant. You can then save the child profile without entering the funding source, program entry date, and program exit date.
- Funding Source: Select whether child is Early Childhood Sp Ed - Part B (3-5) or Early Intervention-Part C (Birth-3)]
- Program Entry Date: Enter the date the child started receiving services.
- Program Exit Date: Enter the date the child stopped receiving services. (NOTE: Once the program exit date for a child is known, enter that information here. Until the exit date is known, you may leave the field at its default value. If a valid date is not entered, the child won't be included in the OSEP Exit Report.)
Your Program Administrator has the option to control whether or not you can delete a child profile. If your Program Administrator allows providers to delete a child profile, you will see the Delete Child button on the Edit Child page.
If your Program Administrators does not allow providers to delete a child profile, you will not see the Delete Child button and you must contact your Program Administrator if there is a child profile that needs to be deleted.
The administrator(s) of your program may create additional custom fields on the profile page to be completed.
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